Meetings

General Meetings

There shall be two kinds of General Meetings:

  1. Annual General Meeting (AGM)

  2. Extraordinary General Meeting (EGM)

General Meetings

There shall be two kinds of General Meetings:

  1. Annual General Meeting (AGM)

  2. Extraordinary General Meeting (EGM)

ANNUAL GENERAL MEETING (AGM) :

An Annual General Meeting of the Association shall be held once every year within six months from the close of the accounting year at the office of the Society or at any such other place as may be determined by the Executive Committee. Such meeting shall be called the Annual General Meeting.

  1. The Members shall be given at least 21 (Twenty-One) days’ notice specifying the date, place, time, and agenda of the Annual General Meeting.
  2. The business of the Annual General Meeting shall be to consider and pass the report of the Executive Committee on the previous year’s affairs, the income and expenditure account, to appoint and to elect new Executive Committee members in place of those retiring, and to transact any other business which may be brought under consideration by the report of the Executive Committee.
  3. At all General Meetings, the President of the Society, and in his absence any one of the Vice Presidents present, shall be the Chairman. In case both the President and the Vice Presidents are not present within 15 minutes of the holding of the meeting, or if they decline to act, the members themselves shall elect one amongst themselves to be the Chairman of the meeting.
  4. The Chairman may, with the consent of the members, adjourn the meeting, but on the adjourned day only the remaining items on the agenda shall be transacted. The Chairman of the meeting shall have power to exercise his discretion for the smooth conduct of the meeting.

EXTRAORDINARY GENERAL MEETING (EGM) :

All General Meetings other than the Annual General Meeting shall be called the Extraordinary General Meeting.

  1. In the case of a Special / Extraordinary Meeting, a notice of at least 15 (Fifteen) days specifying the date, place, time, and agenda shall be provided to the members.
  2. The President or Secretary of the Executive Committee, on receipt of a written requisition signed by at least 1/3rd (One-Third) of the total number of General Members of the Society, specifying the nature of business to be transacted at such meeting, shall convene an Extraordinary General Meeting within three days.
  3. If such a meeting is not convened either by the President or the Secretary, the requisitionists may themselves convene such a meeting, provided that no business other than the business specified in the requisition shall be transacted in the meeting. The decisions of the Extraordinary General Meeting shall be placed before the Executive Committee.
  4. The business of the Extraordinary General Meeting shall be to transact only the business as specified on the agenda thereof.

Quorum :

  • For General Meetings (AGM or EGM): One-fourth (1/4) of the total number of members on the date the meeting notice is issued, or six members, whichever is higher.
  • For any adjourned meeting due to lack of quorum: One-fifth (1/5) of the members, or five members, whichever is higher.
  • For Executive Committee meetings: One-fourth (1/4) of the members.
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